[10144] in APO News
Conclave meeting minutes/notes
daemon@ATHENA.MIT.EDU (Christina B Hawkes)
Mon Apr 23 21:43:04 2007
Date: Mon, 23 Apr 2007 21:42:35 -0400 (EDT)
From: Christina B Hawkes <riv@MIT.EDU>
To: apo-minutes@MIT.EDU
cc: conclave-magic@MIT.EDU
<matt is distracted by mochi>
For housing reasons, conclave is Saturday-Sunday.
BU claims that they have a gym from Saturday morning to Sunday morning
(reserved/permission from athletics). They need to talk to grounds and
security, who will probably want our money. Also, they need to talk to
parking, which may be expensive/complicated. It is their chapter meeting
tonight! But we're getting a list of BU people who are interested and
hopefully talking to them more.
Hotel: Hotel@MIT, $210 per room per night, we have a block of 20 until 2
weeks before (may drop down to 12 if we get confirmation from BU).
We should have PCs for various aspects of this thing.
The chapter needs to talk about how we're going to deal with conclave and
service and pledges and stuff without going crazy.
Tentative schedule:
Saturday
10:00 registration/social
11:00 first set of workshops/service
12:30 lunch from us
13:30 workshops/service
15:00 workshops/service
16:30 break before banquet
18:30 banquet
23:00 end of
Sunday
09:00 breakfast (from us)
10:00 business meeting
11:30 lunch (on their own)
13:00 workshops/service
14:30 workshops/service
16:00 wrapup/casusual service/fellowship
17:30 THE END!
Sasen had the most exciting mochi ever.
TODO:
-see if BU people have any more events/meetings this term
-set up a hiveminder group!
-are there showers at BU?
-start a dialog with parking
-jtu should talk to athletics about showers
-look into renting saferides between here and BU, and/or ZBT
-nationals planning track in workshop schedule?
-make a guide to food on their own
-getting APO LEADS
-jtu should talk to CRC dude
Lisa should implement the helvetica scenario
Timeline-ish-thing
Before the end of term:
-Conclave treasurer (y_lin! Yay!)
-BU paperwork (gym, parking, etc) (austein)
-parking at MIT (ask mitchb)
-hotel@mit (austein)
-leads programs (riv)
-touch base for non-leads workshops (sectionals, nationals) (riv)
-schedules/room reservations (holmesmd)
-SLP/CAC/walker (austein)
-Find a BU Liaison (a BU brother) (austein)
-Find a mini-matt for over the summer (austein)
Can be done over the summer
-Service/projects chair
-Figure out projectors
-Mailings to other chapters
-Packets for when people get here (maps, lists of restaurants)
-Catering
-Ball (natan will DJ)
-Event registration and CPs
-Website
-Logo contest
-Souvenirs
-Fellowship
-Awards
-Registration FAQ (end of summer)
Fall term
-Person in charge day-of
-Coordinate security/alum manpower/registration (56/16
intersection or 66 lobby)
-Non-banquet food
-Food
Summer: austein will be gone for the summer but monitor stuff via
email--someone should be around to run meetings and poke people in
person
Hey, we should use hiveminder
Assigned (ish) people to the before-end-of-term stuff
Momentum works.
We should fill the summer positions soon and keep everyone up-to-date.
We should communicate effectively with the chapter about why conclave is a
good and nifty thing
THE END!
