[3719] in APO News
Minutes of Exec-Comm, February 9, 1999
daemon@ATHENA.MIT.EDU (Melissa Dullea)
Fri Feb 12 03:05:46 1999
To: apo-minutes@MIT.EDU
Date: Fri, 12 Feb 1999 03:05:30 EST
From: Melissa Dullea <mdullea@MIT.EDU>
Administrative notes: minutes lovingly prepared by Melissa
~~~~~~~~~~~~~~~~~~~~~
Start: 7:30 pm; End: 11:00 pm. Present: Sam, Carolyn, Joe, Yale,
Sara B., Katie, Jamie, Ellen, Ari, Emily, Melissa, Michael, Sara P.,
Grant, Oscar
Officers' reports: (in no particular order...)
Treasurer's report:
~~~~~~~~~~~~~~~~~~
I'm learning treasury. We're currently out of ledger sheets. May take
this opportunity to convert to a more digital version of books, pending
a search for ledger sheets at Bob Slate. Also, the books are up-to-date.
Term has been closed out. Debt-list will be updated soon.
SVP's report:
~~~~~~~~~~~~
Upcoming projects: 2/13, painting at Youth Enrichment Services. Lots
of People are going. 2/20, sorting plates at the National Braille
Press. 2/27 proctoring and grading at the MIT/Harvard math
competition. More PCships will be coming up for March.
Fellowship Chair's report:
~~~~~~~~~~~~~~~~~~~~~~~~~
Upcoming events: Wed. 2/17-Black Morbid Study break, featuring
closeout candy. Coming soon...letter-shirts and free lunch in the office...
APOcEd's report:
~~~~~~~~~~~~~~~
APOc on it's way. (Running a little late, since it was designed to come
out for this meeting.) Will feature IAP and first week of term.
Outgoing ASC's report:
~~~~~~~~~~~~~~~~~~~~~
Desks finally left the hallway outside office.
Incoming ASC's report:
~~~~~~~~~~~~~~~~~~~~~
The office and the fridge have been cleaned. A more thorough job will
be done on the office soon, so evacuate personay stuff.
PubDir's report:
~~~~~~~~~~~~~~~
Postering for the open projects and open meetings happened. (editor's
note: yay!)
MVP's report:
~~~~~~~~~~~~
There exists a prospective interested in pledging.
President's report:
~~~~~~~~~~~~~~~~~~
We had a meeting. It was okay.
New Business:
~~~~~~~~~~~~~
Melissa CPPC happened. We created a list of goals for the term. I'd
like to present them and have them saminty-checked by exec-comm.
-In order to make open meetings more effective, they shall have
increased brother attendance, a set plan, and officer presentations.
-Actives will be more involved in the recruitment process and the
pledge term, with a special emphasis on recruiting those living in dorms.
-SVP will revive the project report form, so that the success of
projects can be documented for future reference.
-PC's and brothers who help out beyond what is expected shall have
their efforts officially recognized in chapter meetings.
-A committee will meet to submit a proposal regarding an MVP /
Pledgemaster / skills director role by the sixth week of term.
-The meeting agenda shall be set one week beforehand and appear
in the APOcrypha.
-Officers should attend all meetings.
Regarding exec-comm expectations: it was the consensus that exec-
comm members should: (1) be good brothers and (2) perform their
officer duties well.
Regarding sponsoring a re-chartering group at Brown: We discussed
the duties that a sponsorship would entail, such as helping out with each
other's projects or having our officers "mentor" theirs (probably further
down the line, since there are only 5 of them and no clear division of
labor yet.) Exec-comm was psyched to pursue a relationship with the
group.
Bylaws amendments: After consideration by execcomm, the follow-
ing proposed bylaws amendments were recommended to the chapter:
(Each of these can be found in /mit/apo/AdHoc_Committees/Rules/Amendments)
*note: some were recommended with slight modifications to the original
wording:
APOCEdDef.txt ASCdef.txt ActiveAlumni.txt Adjorunment.txt
AmendDiscusReq.txt ApptPosit.txt BylawsAmend.txt Catchall.txt
Elections.txt Endowment.txt FVPCreate.txt Finances.txt
MembershipPrivld.txt MembershipReq.txt PubDirDef.txt
RulesAndBylawsComm.txt
The following proposed amendments were considered and postponed
until further hacking by the Rules Committee has taken place:
JuniorOfficers.txt MVPDef.txt
The following proposed amendments were supposed to be consid-
ered, but due to a loss of paperwork were postponed until the next
exec-comm:
ParlemAuth.txt TreasDef.txt
The following proposed amendment was discussed and then with-
drawn:
TreasExcept.txt
Lastly, it was the sense of the executive committee that:
*the office is not a bedroom.
*the office is not an airplane. (editor's note: blink. blink.)
*the executive committee would like to remind brothers to use
discretion in their conduct at chapter events.
Announcements:
~~~~~~~~~~~~~
Melissa: Come to project.
Ari: Rules committee will be meeting soon. Email <ajw@mit.edu> if you
would like to attend.
Oscar: Someone wants to pledge.
Melissa: If brothers would refrain from referring to meetings as
"painful" while performing in an official capacity, I would be most
appreciative.
PFTGOTO:
~~~~~~~
Sara B: I was going to bring two prospectives to an event, but they went
knife shopping instead.
Jamie: I have handouts regarding the freshman service program. It
might be cool for brothers to interact early with incoming freshman.
