[284] in APO News
Minutes of Chapter Meeting, 2/3/93
daemon@ATHENA.MIT.EDU (baspitz@Athena.MIT.EDU)
Sun Feb 7 22:42:59 1993
From: baspitz@Athena.MIT.EDU
To: apo-minutes@Athena.MIT.EDU
Date: Sun, 07 Feb 93 22:42:30 EST
Minutes of Chapter Meeting (Wed., February 3 1993)
*Administrative notes:
Start: 7:30 pm; End: 10:00 pm. Present:
Albert Su, Bert Dvornik, Henning Colsman-Freyberger, Traci Williams,
Jerry Lin, Crystal Reul, Glenn Berry, Ping Huang, Jen'n Schwartz, Joe
Kuchta, Harry Tsai, Bridget Spitznagel, Kevin Dahm, Sara Verilli, Sara
Howe, John McClain, John Hollywood, Tracy Vogler, Ezra Erb, Dave Cho,
Kate Curtis, Gilbert Leung, Rachel Caileff, Ann Yen, Amy Hsu, Chris
Roberts, Yale Zussman; I think that's everyone, sorry if I missed you.
*Officers' reports:
*SVP's report:
Reg Day happened and we registered people. Book Exchange is
happening: sign up! Breakdown is Friday at 6 pm - please help. This
weekend there will be two, yes two, exciting projects to choose from.
1: Crisis is on Saturday and Sunday. We need people to help set up
rooms - see John McClain.
2: American Medical Resource Foundation - we will be constructing lab
benches and doing other useful stuff. We are supposed to bring
hammers and circular saws - it must be fun if we are supposed to bring
hammers and circular saws! Marc Tanner is PCing the project and we need drivers.
I NEED PC's!!!!!
I need a PC for Chapter Weekend - HAPPENING NEXT WEEK! If I don't
have a PC by the end of the week, I will cancel the project. (Dave
and Gilbert volunteered to PC it. Ping volunteered to be Transport
sub-PC.)
I need a PC for Cambridgeport Children's Center on Feb. 20th - if
there is no PC by the end of the week, it will be CANCELLED. BE
WARNED.
Also, I need a PC for the MIT phone-a-thon - if you PC it, you get to
choose the date! Those question marks on the WUAPO could be you, yes
you! A pledge or a prospective could do it! (Sara V.: Avoid the
rush!)
Thank you's: Thanks to John Hollywood for PCing Reg Day and to Brett,
Daniel, and Kevin for sub-PCing. Thanks to Ezra for PCing Book
Exchange and Ann for being Treasurer.
YiLFS, Jen'n
*MVP's report:
Open meetings are over. We had three of them. We have 15
prospectives who showed up, four of whom are here at the meeting: hi
Tracy, Jerry, Henning, and Albert! [Or is that Albert^2 ?] Thank you
to all the wonderful people who showed up and who helped!
February 6 is Open Project. It's construction. You should all come.
I have proposed the Pledge Policy, Voting Requirements, and
Brotherhood Expectations. They are all identical to last term's,
except I took out the dates. I should have the BB requirements but
the copier broke.
I need Big Brothers!! Sign ups will go around. SIGN SIGN SIGN SIGN.
(Sara passes around a list.)
Thanks to Amy for a really really beautiful job on the infinite
corridor board!
*AVP's report:
Sorry about the room hosage. I reserved room 400 with the UA and
another group reserved it later with the guys upstairs, who shouldn't
be able to do that. Crystal and I are going to take steps to make
sure this sort of confusion cannot happen again.
[AVP Update: We took steps. The other group had made the reservation
with a clueless student worker. The UA has made absolutely sure it
definitely can't happen again. We think.]
Thanks to officers for giving me written reports. :-)
*Treasurer's report:
PAY YOUR DEBTS... PAY YOUR DUES... by the next chapter meeting!
For those who don't know, the debt list is a yellow folder on the
treasurer's desk. Dues are due by the next chapter meeting! Remember
that, to be active, you must pay your dues AND your debts!
I have checks for Gilbert and Ping.
Monthly statements will come. I'm waiting for the MIT account
statements. Everything takes longer the first time!
YiLFS, Kate.
*Fellowship Chair's report:
The fellowship program is happening. If you have ideas, talk to me.
If you have questions... talk to John. This man is a god.
*APOcEd's report:
There'll be an APOC this week. The deadline for submissions is this
weekend.
*ASC's report:
People should run for ASC.
*PubDir's report:
I got new drop poster paper. I'm working on paints.
*Historian's report:
Take extra pictures from my desk. Run for historian. Issue #4 of the
Apocrypha did not exist. Davey will be enrolled in a counting class
and I am looking for a clue.
*Chairman of the Advisory Committee, report of:
Conclave is coming up.
*Chairs and PCs reports:
John McClain (Social): 6.001 is swamping the rest of my existence. I
have a PC for Semiformal/Formal I need to track down. Also, I have a
lead on the Meet the Mold party. It won't be for another month. If
someone wants to do a party or study break RSN, see me.. or if you
want to be study break chair, or run weekly dinner trips. Straw poll,
what time is good? (2 votes for 6:00, 7 votes for 7:00.)
Rachel (Silkscreening): Anyone interested in learning, send me e-mail.
Anyone who can help get screens clean, the new dragon screen is having
problems.
Ping (WUAPO): Who's received the new WUAPOs? (Lots of people.) Good.
Ezra (Book Exchange): Two things. A signup list is going around.
Sign up so Amy isn't lonely! Breakdown is 6 pm on Friday. Be there
and help out. It'll be quick if there are enough people.
[Famous last words...]
Bridget (Big Screw): There is going to be a meeting for people
interested in helping, sometime. I will send e-mail to schedule it.
John Hollywood (Reg Day): We worked 273.5 man-hours and made 2051.25.
If anyone has suggestions for improving Reg Day next term, see me.
(Crystal explains that the money for Reg Day is used to support the
entire budget, so Reg Day is an Important Thing.)
*President's report:
This has been a very busy term so far for all of the officers. They
have accomplished an enormous amount of planning and activities
already. Our Service Program has already been quite active. We have
done over 6 projects that I can think of offhand, with plenty more
coming up. I encourage all brothers to come to this weekend's Open
Project. There will be many prospectives there. Thank you Jen'n for
doing a great job at planning and finding PC's and sticking to your
word. Our Membership Program is looking great. All three Open
Meetings were well attended by prospectives. Thank you for keeping on
top of it all, Sara V. It looks are though communication is going
quite smoothly. Great minutes, Bridget! The WUAPO's are looking
wonderful, Ping! Harry is doing a beautiful job on the APOcryphas. I
love the new look. ...Everyone else, I love you guys! (Ezra: We love
you too, Crystal.) Thanks to Kate Curtis for being on the ball about
Treasury. If you brothers owe money, pay her, please. Dave Cho and
John McClain are in charge of Fellowship this term along with Gilbert
Leung. Please help them out. Thanks for all the planning so far,
guys! Over IAP our ASC did a great job of organizing an Office
Cleaning. Try to keep the office clean, guys, it's not a barn. Be
courteous to your fellow brothers. Amy Hsu did a great job on the IC
Board. And Tracy has been diligently taking photos and trying to
organize our history. Wow! Have we done a ton of stuff already.
Great job! And brothers, you are great doobees. Seriously, I've seen
more of you in the past four weeks than I did all last term. It's
great fun working with you. You are amazing! I can't wait to see
y'all on projects this term. Oh, what have I been up to? Well, I
have had a handful of meetings, ExecComm and LeadershipComm. I have
lunch with out illustrious advisor, Joe Kuchta. Thanks, Joe! He gave
me lots of good advice. And I've been trying hard to be a good
brother. It sure is hard keeping up with you guys! This term I am
going to do my darnedest to keep on top of things, but if I don't,
tell me what's going on. I want to be the best President I can for
y'all. Now, I'd like to give out some presents to people to help them
through the term. (Give out Leadership Manuals to ExecComm.) [This
got skipped somehow.] I encourage all of you to read the HowTo be an
Officer guide in the APO locker as well, if you have any questions
about what you should be doing, or ask a brother who has done it. As
well I'd like to give out some shingles tonight. (Crystal gives a
shingle and card to Harry, others were not present.) I also found
about 200 old shingles I'm trying to send to alumni, with the help of
the Alumni Office. We're going to do a phone-a-thone with them too
and I'm trying to get it so that we get to call our alumni. Thank you
also to the newly appointed chairpersons: Rachel, Deena, and Barbara.
Rachel has been very enthusiastic about the position and I can't wait
to see people learning silkscreening. Barbara and Glenn got started
putting together a new first aid kit, because I stepped on a rusty
nail at AfterNationals and we found out everything in the kit was VERY
OLD. We should all say Thanks! And someone should become the new
Safety Chair so that this realization doesn't happen again at a
Chapter Weekend! If you are interested come see me. If no one comes
to me, I will come to you... I'll be going down the list
alphabetically so watch out!
Conclave is coming up real darn soon! The 26-28 of February, at
UMaine, the Sigma Zi chapter. Lots of things are planned.
*New Business:
*Election of Junior Officers:
Nominations: Ezra tries to nominate everyone for everything and fails.
Jen'n nominates Amy for PubDir; Amy accepts. Jen'n nominates Ann for
ASC; Ann declines. Ezra nominates Gilbert for ASC; Gilbert declines.
Jen'n nominates Chris for Historian; Chris declines. Jen'n nominates
Rachel for Historian; Rachel declines. [There seems to be a lot of
that going around...] Kevin nominates himself for ASC and accepts.
Applause. Kate nominates John Hollywood for Historian; John declines.
Ping nominates Ann for Historian. Someone points out that if Ann is
Historian, she will take pictures of people but no one will take
pictures of her. Ann accepts.
Kevin's speech: Hi. I'm Kevin. I'm going to figure out what's in the
office and where it goes. Then I'm going to take it as it comes.
Dave: Do you plan to use the can of pledge I bought as a hack?
Kevin: That? I used it at the office cleaning party.
Ezra: (his traditional question) What time committments do you have?
Kevin: I'm a grad student!
Jen'n: Do you want the job?
Kevin: I nominated myself! Yes, I want the job! I want the job!
Move to vote. Kevin is elected ASC.
Amy's speech: I don't have anything to say. My name is Amy. I don't
have anything else to say.
Glenn: What did you think of doing the IC board?
Amy: I guess I liked it.
Jen'n: In the future will you ask for help, if you want it?
Amy: I guess.
Kevin: Do you talk much?
Amy: Depends.
Ezra: (his other question) How much do you want this job?
Amy: Enough.
Move to vote. Amy is elected PubDir.
(Ann leaves; she had to be somewhere else.)
Ping: (giving a speech for Ann in her absence) Ann likes the other
side of the camera.
Dave: (achieves clue) Hey, do you take bribes? S---, she left!
Move to vote. Ann is elected Historian.
Installation is deferred while someone gets the book from the office.
*Standing Policies:
Crystal: This is a standing policies announcement which has to be read
at the first chapter meeting of every term. (Crystal reads the
announcement that policies expire when they are three years old,
unless renewed.) I will post standing policies that need to be
renewed.
*Pledge Policy:
SaraV: I move that the chapter accepts the pledge policy as written.
Ping: Second.
Jen'n: At Dave's fellowship meeting on Saturday we realized that
special meetings let us ask people about whether they want to be PC's
and what their feelings are etc. Also we have not evaluated the feedback
meeting yet.
SaraV: We can amend the policy after passing it.
Dave: We should discuss special meetings at length, some other time.
If we decide to change the policy during the term, we ought to
grandfather the current pledges. I think the pledge feedback meeting
works sufficiently well that we should have it this term and just
discuss whether to have it next year.
John M: The voting policy is traditionally accepted the 3rd chapter
meeting of the term anyway. Also whether pledges attend special
meetings doesn't affect the flavor of the term much.
Jen'n calls the question. For: 16. Against: 10. Abstain: 1. Motion
passes (the pledge policy is accepted as written.)
*Voting Policy:
SaraV: I would prefer discussion be deferred so I can talk to people
about special meetings. Right now I can't say anything useful. I'm
going to schedule a MomComm for Tuesday the 9th, 7:30 pm, in the
office unless I get a room reserved before then. The voting policy
motion is withdrawn.
*Brotherhood Expectations:
SaraV: The brotherhood expectations are the same as the pledge
requirements.
Glenn: ``Attend at least 2 chapter meetings and 1 execcomm meeting'' should be increased. Friendly amendment: increase 2 to 5. (Accepted.)
Ping: Let's amend ``learn or teach chapter skill'' to ``learn, teach,
or practice..'' (Accepted.)
The chair/subpc requirement is amended to read ``hold a leadership
position within the chapter (e.g. PC, sub-PC, hold an appointed or
elected position.''
Ping: Let's insert ``attend ceremonies'' in the required list and
``attend rush events'' in the encouraged list. (Accepted.)
Glenn suggests we cut and paste the sentence in italics from the
pledge requirements into the brotherhood expectations. There is much
discussion about the wording, and the fact that some people don't like
ceremonies, and The Spirit Of The Thing, and so on. The sentence is
not inserted.
Jen'n calls to question. Glenn objects.
Glenn floats an idea: adding ``participate in a sectional, regional,
or national event'' to the encouraged section. Ping moves to amend,
adding ``interact with brothers from other chapters at an APO event''
to the encouraged list. A debate ensues: Some people like the idea of
encouraging extra-chapter participation and bi-directional information
flow. Some people are concerned about ``Creeping Features'' and
making the list too long to have much impact. Some people want to
wrap up the debate and go home. Amy points out that brothers can
encourage other brothers to do something, without having to put it on
a list. SaraV calls the question. Voting on the amendment: 8 for, 7
against, 1 abstention. The amendment is made. Voting on the
Brotherhood Expectations: 16 for, 0 against, 1 abstention.
The Brotherhood Expectations, final amended form:
Requirements: Attend at least six service projects, at least two of
which are on campus and two of which are off campus. Attend at least
two fellowship events, including at least one of the major fellowship
events (e.g. Steak Fry, Pledge Article Meal, Semi-Formal Formal.)
Attend at least 5 Chapter Meetings and 1 ExecComm meeting. Learn,
teach, or practice a Chapter Skill. Hold a leadership position within
the chapter (e.g. PC, sub-PC, hold appointed or elected position.)
Attend the Pledge Term Review Meeting at the end of the term. Attend
ceremonies.
Encouragements: Meet all the pledges. Write articles for the chapter
newsletter. Attend specialized committee meetings (ServComm, FinComm,
etc.) Attend rush events. Interact from brothers from other chapters
at an APO event.
*Installation:
Kevin Dahm is installed as ASC and Amy Hsu is installed as PubDir.
*Pledge Class Namesake:
Names given to SaraV: Tamar Moore, Jimah Mohammed, Laura Daly, Mary
Ann Flaherty, Tony della Ferra, Caroline Roos, Yale Zussman, Nancy
Goldberg, Susan and Bill Coney, Duffy Craven, John Kohl. (People who
can't visit this term, or who declined when contacted, have been
removed.)
SaraV: We will discuss this at the scheduled MomComm. People who are
willing to speak in favor of someone or who can tell us what someone
did, please attend!
*Leadership!:
Glenn: Move that the president create and implement a long term
Leadership Development Program for the chapter. (Seconded.)
Leadership is a cardinal principle. We should try to have a
development program: it's hard to find PC's and officer candidates.
It's not clear yet what the program would be. An informal meeting was
held this IAP to develop the structure; there will be workshop
modules, one on one-to-four. Officers should consider leadership
development in PCships, upgrades to chapter documentation. Some of
the modules: parliamentary procedure, sub-PCships of a Chapter
Weekend, how to teach a module.
Jen'n: How do you plan to start this?
Glenn: At this point we're waiting for the chapter to approve the
idea.. the president will encourage officers to do things, and people
who care will write modules.
Albert (not Bert): I went to a leadership thing sponsored by the UA.
We ran over so the recruitment, retention, and motivation part got
skipped.. it was a good program though.
Dave: I've been interested in implementing it this term. If it's
passed, is this the OK for me to go ahead? (Yes.)
SaraV calls to question. 11 for, 0 against, a few abstain. The
motion passes.
*Announcements
Ezra: Book exchange breakdown: show up.
JohnM: There are two projects this weekend: bench building, and Crisis:
cue Yale.
Yale: Crisis is a world simulation for high school students. We will
attempt to issue a news letter every 28 minutes. Ezra's running that.
There is also space for bit players. If you want to assist, show up
in 10-250 at 8:30 Saturday morning. You don't need to be present for the whole thing.
JohnM: I'm in charge of coordinating the chapter with the crisis..
meet at 8 am in the office if you want to help set up rooms.
Ezra: If you'd like to help with the newsletter, meet at the 4-167
cluster at 8 am.
SaraV: Pledge ceremony, 1-134, brothers show up at 6 and prospectives
at 7, on Wednesday the 10th. There will be a MomComm next Tuesday,
the 9th, at 7:30.
Glenn: A note to officers and others: more than half the file cabinet
drawers got relocated in the office cleaning. Things might not be
where you think.
Dave: Dinner trip, 7 pm, Friday, in the office. Well, after book
exchange. Chapter meetings: I brought cookies, did people like them?
I'm planning an ever-escalating chocolate infusion. I want to talk to
the new brothers. Send me mail on when you're free this weekend so I
can find a two hour slot most of you can make.
Jen'n: Notice that you can set up rooms starting at 8 and still go on
project at 9:30. I need drivers! I need PC's! The Gilbert and
Sullivan players need a place to store actors from 6-10 on Thursday.
Can someone be in the office then?
JohnM: Hi! I'm the social chair. If you want to PC a party or study
break in the next month or so, talk to me. If you want to PC Steak
Fry, talk to the previous PC. Remember, if you don't PC it, IT WON'T
HAPPEN!
*PFTGOTO
Crystal: Thank you to everyone for being patient about the room, and
the long meeting. Thank you to the prospectives who attended.
Ezra: Thanks to Ann Yen for being Book Exchange treasurer. Everyone
who signed up: Thanks!
Crystal: Congrats to the new officers!
