[1818] in APO News
Minutes of Joint Exec Comm (4/27/96)
daemon@ATHENA.MIT.EDU (jefreypu@MIT.EDU)
Tue Apr 30 19:25:13 1996
From: jefreypu@MIT.EDU
To: apo-news@MIT.EDU
Date: Tue, 30 Apr 1996 19:23:40 EDT
Meeting began at 3:20. Present: Oscar, Michael, Charley, Glenn,
Hannah, Cathy, Ingrid, John Hollywood, Alexis, Emily, Ari, Jeffrey
~~~~~~~~~~
[General Confusion]
Discussion began with talk about APO letters (or colors as Ron calls
them)
Ron: People should wear them for free advertising.
Ingrid: We talked about something other than shirts (DJR)
Ari: We need something for Rush...
Ron: AXAA (Alpha Chi Alumni Association) is probably willing to chip
in. How many people don't have letters.
[rough estimate is about 10]
Ron: Can we bring the silkscreen stuff to 60th?
Cathy: It would be a logistical nightmare.
[Officer Reports are sort of skipped]
Scheduling
~~~~~~~~~~
MVP [Ari]: There are things that will be possibly done at the
beginning of R/O, including possibly helping froshlings carry their
suitcases and such to their temps. We will also be sitting on the R/O
Committee.
MVP Schedule:
Th, August 29 Open Project I
Sat, August 31 Open Project II / Cool Fellowship Frob I
Wed, September 4 Open Meeting I
Th, September 5 Open Meeting II
Sat, September 7 Open Project III / Cool Fellowship Frob II
Th, September 12 Pledge Ceremony I
Sun, September 15 Open Project IV, (Open Meeting III?)
Wed, September 18 Pledge Ceremony II
Sat, September 21 Pledge Picnic with Articles
Sat, September 28 Big Little Thing
Sat, October 19 APO Olympics
Sat, December 7 PTRM
Th, December 12 I Banquet
[Discussion over the location of open meetings and why out and open
places like Kresge Oval are not a good place for open meetings. People
are rather mixed over where to hold them, as outside we are vulnerable
to other groups annoying us. Possibly in the West Lounge, and if not
there, perhaps in the Office]
~~~~~~~~~~
SVP [Alexis]:
SVP Schedule:
Fri, August 23 Freshman Essay Evaluation
Wed, August 28 Activities Midway
Th, August 29 Open Project I
Sat, August 31 Open Project II
Mon, September 2 Book Exchange Setup
Tue, September 3 Book Exchange
- Fri, September 6
Sat, September 7 Open Project III
Sun, September 15 Open Project IV
Fri, September 27 Chapter Weekend I
- Sun, September 29
Mon, October 28 UMOC
- Fri, November 1
Fri, November 1 Conclave
- Sun, November 3
Fri, November 8 Chapter Weekend II
- Sun, November 10
Sat, November 16 Chapter Skills Weekend
- Sun, November 17
Early January After Finals
~~~~~~~~~~
Fellowship Chair [Ingrid]:
Fellowship Schedule:
Sat, August 31 Cool Fellowship Frob I
Sat, September 7 Cool Fellowship Frob II
Sat, September 21 Pledge Picnic with Articles
Sat, September 28 Big Little Thing (Possibly at Chapter Weekend)
Sat, October 5 Steak Fry
Sat, October 19 APO Olympics
Sat, November 16 SFF or maybe SMFSFF (Slightly More Formal SFF)
Th, December 12 I Banquet
~~~~~~~~~~
President [Emily]:
Emily: Madam. I can be called that.
[Discussion of which nights to hold Chapter Meetings. General opinion
is that Tuesday nights work best for everyone]
Presidential Additions to the Schedule:
Tue, September 10 First Chapter Meeting
Tue, September 17 First Execcomm Meeting
Tue, November 5 Nominations
Tue, November 19 Elections
Chapter Meetings and Exec Comm Meetings are on alternating Tuesdays.
~~~~~~~~~~
Treasurer [John Hollywood]:
Notes on the Fall 1996 Budget:
I Financial Committee Report
A. Recommendations. At FinComm's April 23 meeting, we decided to
offset the expected loss of registration day by raising revenue:
Increase the Membership Dues to $15 per term. This is expected to
bring in roughly $150 per term (at least 20 active brothers @ $7.50
each). The dues will now be used to help pay for chapter fellowship.
Capatalize on Soda Revenues. We are now receiving cans of soda for
$.30, and are selling them for $.40. The profit of $.10 per can is
projected to bring in $200.00 next term.
Raise the Price of Drop Poster Paper. By raising the price of a drop
poster from $12 to $15, the chapter will bring in $250.00 per term.
Take a 5% profit from Book Exchange. At a minimum, Book Exchange
should do $10,000 in sales. We would then make at least $500.
Taken together, these proposals would bring in an additional $1100 in
revenue.
B. Additional Options. If the chapter disagrees with some of these
recommendations, there are some cuts we can make:
Get rid of the second phone line. This would save $150.
Stop Paying for T-Tokens. We estimate this would save around $100.
Stop writing off debt; insist on collecting debts even at the price of
holding up a debtor's registration or graduation. This probably would
save around $150 per term.
C. Possible Options. As advertised, over the summer I will look for
additional for pay service projects with MIT. However, I cannot begin
looking until the summer, and I have no idea how successful we will
be. Therefore, we cannot budget for revenue from new projects right
now.
II National Layaway
APO's National Convention will occur during the Fall 1996 Semester.
Therefore, it is time to remove $1200 from the National Layaway funds
to help brothers attend Nationals.
III Bottom Line
The net income for the chapter is budgeted to be -$1380.00 for next
semester. However, $900 of this "deficit" is just spending funds
previously allocated to send brothers to the National Convention.
Also, historically the chapter spends hundreds less each semester than
it budgets. If this budget and all of FinComm's recommendations are
adopted, we probably will break even next smemester.
Proposed Budget: [revised]
Item Expense Revenue
Service Fund:
CPR 100.00 -
Tools 100.00 -
Transportation 200.00 -
Service Publicity 100.00 -
Service Food 50.00 -
Service Misc. 50.00 -
Exec. Descretionary 150.00 -
Membership 150.00 -
Fellowship 250.00 150.00
Food (Paid) 900.00 900.00
Office 100.00 -
Phone 400.00 20.00
Soda 400.00 600.00
Steak Fry Auction - 120.00
Publicity (WUAPO) 20.00 -
Poster 400.00 650.00
Silkscreen 200.00 150.00
Historian 100.00 -
APOCrypha 150.00 150.00
Registration Day - -
National Layaway 300.00 -
National Dues 80.00 80.00
Book Exchange - 500.00
Miscellaneous 200.00 -
Endowment Income - 600.00
Total 4400.00 3920.00
Net Change (480.00)
Press Fund:
Press fund 500.00 500.00
National Layaway:
National Layaway 1200.00 300.00
Total (All Funds) 6100.00 4720.00
Net Income (1380.00)
~~~~~~~~~~
Meeting disolved into a lot of random discussion about raising dues.
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Jeffrey Poore jefreypu@mit.edu
Next House Rm. 305 http://web.mit.edu/jefreypu/www/
500 Memorial Drive Department of Electical Engineering
Cambridge, MA 02139 and Computer Science
(617)225-8755 Massachusetts Institute of Technology
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