[1694] in APO News
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daemon@ATHENA.MIT.EDU (S.)
Mon Feb 19 15:22:27 1996
To: apo-minutes@MIT.EDU
Date: Mon, 19 Feb 1996 15:21:49 EST
From: "S." <ajw@MIT.EDU>
Minutes for Chapter Meeting I
(AVP NOTE: AS ALWAYS, PLEASE CHECK WUAPO ONLINE OR THE
BOARD IN THE OFFICE FOR MOST UP TO DATE TIMES)
Meeting called to order 8:31 P.M. Feb 6, 1996
Attendance: Charlie, Junko, Ingrid, Bob, Hannah, Harry, Jeffrey, Gilbert,
Lan, Michael, Gabriel, Marcus, Oscar, Elaine, Jill, Emily, Cathy, Ari, Glenn,
Richard, Jen-Tam, Yale, Joe, Susan, Rachel, Kevin, Tony, Paul, Tammy,
Thandi, Antoinette, Kate, Trena (visitor)
Officer Reports:
SVP- Junko: Project at foodbank cancelled due to weather,
Project at Welmont this Saturday, then Sojourner house the
week after that. CWI coming up first weekend in March. We
have a possible Easter Project to do- I'll post a sign in the
office to get people's opinions. Servcomm has been restarted and
has met. Help is appreciated to prevent SVP hosage.
MVP- Cathy: We have perspectives- you should meet them. Open meeting
Wed. Feb 7th, room 1-134, 8pm. Next Wednesdat, 8:30 pm valentines
study break after Execcomm. Pledge ceremonies are the 21st and
22nd (time to be determined). I'm looking for big brothers and
advocates.
SVP addendum- Junko: How many would be interested in CPR chapter skill
<bunch-o-hands>
I will have a sign up sheet
AVP- Ari: Paperwork is in place (signups, etc)
Treasurer- Alexis: Sold books. Kate+Computer figured out expenditures,
for last semester. Will be posted in office. Must pay by cash or
check by second chapter meeting to be active (unless you're debt listed
for more)
Fellowship chair- Emily: Cathy volunteered for valentines day study
break, Ari is doing movie marathon, Jill is doing SFF, we're having
Friday night study breaks. My membership goal is to keep 100% of
actives of active and add 3 inactives to core
Apoc Ed- Michael: Apoc will be out in a few days. First issue is big enough
to count for two and may have "a centerfold calendar"
ASC- Ari: We got pens
PubDir- Susan: We have paint but no black. People don't know the
procedure so we lose stuff. Take the ID, fill out receipt, tell
them not to leave the fourth floor, drop cloths, etc. When return,
put money and receipt in envelope in strong box
Harry: Put payment method on receipt, sign
Emily: Wash out in Kiln room
Historian- Bob: Glenn did archive stuff. I have been and always shall
be hosed.
Chair of advisory committee- Joe: Jim at camp resolute wants to
be an advisor. Do we want to include his wife? She's active in
scouting. I'll act as their 'big brother'
Charlie: What sort of advisor would we make her (scouting, chapter, etc)?
Joe: Scouting- she's a volunteer. Jim's a professional. They should
come in pairs.
President- Charlie: My officers are doing a good job. The chapter
is progressing well.
Committee reports:
ServComm- Junko: We're functioning. We had one intro meeting and one
meeting with Lori to find out where to get projects. Talk to Gilbert
or me about helping to rearrange SVP file.
MemComm- we don't have one
Fincomm- Charlie: Reg day will be going away soon so we need
Fincomm to meet by next chapter meeting. Will be headed by
treasurer.
Alexis: OK
Nomcomm- Charlie: We need one. Nomcomm talks to perspective future
officers about their plans.
60th Anniversary- Harry: We have a site and will visit it Saturday. We
need a rain PC, a memoribilia PC, a quartermaster, and various other things
60th Anniversary- Lan: There will be an envelope stuffing study break after
the meeting
Book X-change- Ingrid: Thanks to Cathy, Lan, Jill
Book X-change- Jill: Sign ups mostly full- will send e-mail. If you
can't find info about a book, look again. Call CAC early.
Old bussiness:
Brotherhood Expectations- handouts (final copy posted in office)
Cathy proposed with no changes
Richard: List of committees should include exec-comm
Ingrid: I agree
Cathy: Execcomm isn't as specialized
Rachel: Friendly ammendment- add ",..." to end of committee list.
Cathy Accepted ammendment
Brotherhood expectations pass For: 17, Opposed:1, Absteined:3
Pledge Policies- proposed by Cathy with one change- reccommend one
service project on Campus, 2 off campus.
Richard: Unfriendly ammendment to change one on campus project
Long Discussion ensues- Salient Points:
-We don't neccesarily have two projects on campus after pledging
-This Semester is unusual because it's short and 60th and so
on so we should reconsider having more on campus service projects
and changing the policy next semester
-even though it's only a reccomendation, there is some concern that
pledges take them very seriously
-should have good big/little brother communication to prevent "pledge
paranoia"
-Ingrid mentioned a possible on campus project with High School
students
-Our current on campus projects don't show much variety
-Main purpose of clause in requirements is to show variety
Ricard: Ammendment- Line should read: "attend both service projects on
and off campus. Usually pledges are encouraged to attend at least 2 on
and 2 off, but the spring '96 schedule makes this goal difficult
Cathy: Policy should be reconsidered every semester anyway
Question called. Ammendment fails.
Friendly ammendment: should read "attend a variety of service projects
both on and off campus"
Motion called (pledge policy): Motion Passes (by a lot)
Spring '96 voting policy- proposed by Cathy with following change
"Voting shall begin immediately after PTRM and run for three days"
Cathy: Rational- Brothers should be able to vote immediately and the plege
term is shorter
Richard: friendly ammendment- grammar correction. Accepted.
Tony: friendly ammendment- overturn fall '95 policy. Accepted.
Motion called (voting policy): Motion Passes (by a lot)
Junior Officer Elections:
AVP reads description of officers
Nominations:
ASC: Jill, Lan, Susan, Jentam
Pubdir: Oscar, Jill
Historian: Ingrid, Susan
Meeting closed
- --Susan: "I'm involved in APO, but that doesn't count"
Meeting opened and elections tabled: 10:54 P.M.
60th Budget:
Gabriel presents (copy in office)
Gabriel: Loss isn't real-- we put in a safety factor.
Gabriel: Motion we appropriate $2500 for 60th.
seconded. motion passes
Ari: Money transfers will be at the discretion of the treasurer?
Charlie: Yes
Glenn: Motion to appropriate additional $2000
Glenn: Move to postpone this motion to meeting of March 19th
Motion to postpone passes
Pledge Class Namesake:
Cathy proposes Lori Tsuruda
- -a bunch of babble
Richard: "Glenn is my mouth"
Order of bussiness changed: Announcements and PFTGOTO next.
Order change passes
Announcements:
Cathy: Valentines day study break next week, come to open projects
and open meetings
Richard: Reccomends AVP publish summary of minutes (AVP Note: I did)
Ingrid: Sign up, use book x-change. Thanks to all perspectives
who stayed.
PFTGOTO:
Glenn: Commends chapter for debate on pledge ceremony
Jill: Good luck all
Yale: Congrats to all who stayed
Michael: I learned lots about parliamentary procedure
Emily: We have a new 'da chapter flame book'
Susan: Fruit is good
Rachel: Pull
Everyone but Ingrid: BOOM!!!
Ingrid: What??
Meeting recessed to 7:30 P.M. Feb 13th (Fellowship
circle standing vote)
Meeting Called back to order: 7:31 P.M. Feb 13th
Plege class Namesake:
Nominations: Lori Tsuruda, John Yanowitz, John Kohl, Larry Labell,
Tom Tatlow, Kevin Iga, Bill and Susan Coney, Hy Tran, Jack Young+
Liz Wise
Meeting closed for discussion
Motion: Chapter will use second choise if first unavailable
Winner: Jack Young and Liz Wise
Glenn and Yale know who came in second if it should be neccesary
Motion to remove Junior Officer Elections from the table- passes.
Junior Officer Elections:
Meeting closed for discussion
ASC- Lan Elected
PubDir- Oscar Elected
Historian- Ingrid Elected
Motion to renew standing policy on DSK's:
Friendly ammended to correct gramatical/spelling errors- accepted
Motion passes.
Alexis: Motion to table discussion of APO Trinidad
Motion passes
Glenn: "Move that it shall be a standing policy of the Alpha
Chi Chapter of Alpha Phi Omega that complimentary copies of the
APOCrypha shall be sent to: the Section '96 sectional chair, the
Region I Director, the National President and the National Office
and all current chapter advisors"
Michael: Friendly ammendment- insert after 'chair', "our sectional
representative, the editor of the AXAA newsletter"
Glenn: Accepted
Questions raised as to where the money comes from, pointed out that
the APOC makes a profit and we're sending those copies anyways.
Question called. Motion (standing policy on APOCs) passes.
Junior Officer Installations:
AVP reads duties
Lan accepts.
Oscar accepts.
Ingrid accepts.
Ari-Motion to add anouncements and PFTGOTO to agenda
Motion to change agenda passes
Announcements:
Alexis: Come to Fincomm and Execcomm, project this Saturday at 1
Ingrid: Re: Book X-change checks- make sure poeple take checks,
sign and leave envelopes and sign book if they haven't already
Lan: I need someone to help me meter mail
Jill: SFF is March 15th, 8:30 PM, Talbot lounge
Harry: 60th anniversary committee meeting on Thursday at 8:30 in office
Cathy: Come to V-day study break, pledge ceremonies
Alexis: Must pay off debts + $8.50 by Tuesday to be active
PFTGOTO:
Junko: Astronomy is cool but it's cold at night
Alexis: It's cold during the day
Rachel: Move to kill anyone using Roberts rule to delay meeting (dillatory :)
Yale: Proper reading: Move to the lake.
Michael: Pick up APOCS in the office
Adjurned to Fellowship circle standing vote at 10:56 P.M.
