[23334] in APO-L
[APO-L] When 4 > 4
daemon@ATHENA.MIT.EDU (Zonuts)
Thu Dec 26 17:41:07 2002
Date: Mon, 23 Dec 2002 05:51:57 -0500
Reply-To: Zonuts <zonuts@ALUM.RPI.EDU>
From: Zonuts <zonuts@ALUM.RPI.EDU>
To: APO-L@LISTSERV.IUPUI.EDU
In-Reply-To: <200212230008432.SM01148@listserv.iupui.edu>
> > What if the "4" people in your room doesn't match the mathematical
> > definition of 4? Will we still be able to list _all_ the people
>without
> > any hassle?
>
>I'd just make sure that at least one of the four people listed is going
>to be the first person that arrives in the hotel; everyone else should
>then contact the first person that checks in to get their room key.
My experience doing this with conferences: Four people should be officially
registered to the room as far as the hotel is concerned - no need to
further make the hotel staff crazy or tick them off. Then, once four keys
are issued, one or two people who have keys to the room "misplace" them,
and ask for replacements, but not for new rekeying of the room (since the
others are ostensibly wandering about the hotel unreachable and would be
locked out for any amount of time). That should net you five or six working
keys. As far as the "non-registered" folk, they can call anyone outside the
conference who needs to reach them and tell them what room they're in if
messages need to be left, and for any intra-conference stuff, there's
always the bulletin board. I recommend that if there are more than four to
a room, the four who should be registered should be people who most likely
will need to be reached during the conference (i.e. voting delegates,
workshop presenters, and other people with defined conference roles). If
I'm communicating with anyone at the conference who doesn't have a
cell-phone, I usually leave messages on the board during the day instead of
for the room anyway since most people don't spend that much time in their
rooms (with the exceptions of making connections for parties, but that's a
different story)...
As far as things like having enough pillows - you can say that one or two
of you in the room use two pillows for sleeping, and get a couple of extras
if available. Just be considerate, and wait a little while until everyone
arrives, before asking for the extras. Sometimes hotels don't have enough
pillows for conferences with extensive room-stuffing. Bringing your own, if
possible, is a really good idea (or bringing a few extra t-shirts, which
can fold nicely into a pillow). Similar processing works for things like
having enough towels, you can always say that you need extras, you have a
couple of people with very long hair who need extra towels to wrap their
hair when drying, but again, be mindful that the hotel could run short, so
if you're doing a room stuff and can bring your own towel(s), that can help
as well.
Hope you all have a great time in New Orleans, be *careful* if you party on
Bourbon Street (stay together, don't go alone, I've partied there and it's
really easy to have pockets picked or purses snatched), and I'll miss everyone.
Sharon Zohar
Past and future staff
Past room-stuffing veteran ;-)
