[17408] in APO News
Re: Minutes from last week 5/10 (sorry sami)
daemon@ATHENA.MIT.EDU (Leonard H Tower Jr.)
Fri May 19 14:23:25 2017
Date: Fri, 19 May 2017 14:23:18 -0400 (EDT)
From: "Leonard H Tower Jr." <tower@alum.mit.edu>
To: Nina X Singh <nxsingh@mit.edu>
cc: apo-minutes <apo-minutes@mit.edu>
In-Reply-To: <050DE621-23FB-4B3B-9556-9F25F760178F@mit.edu>
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while the remaining parts are likely unreadable without MIME-aware tools.
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hi brothers
if any of you near MIT this summer, print shop training & qualifying
is available.
when you want letterpress training (or qualification (hi Nathan!!!)),
please send email
apo-printshop@mit.edu
& the journeymen will short out who will do it.
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
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=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D
hi press ops
the press is mentioned three times in these CAPs minutes.
yiLFS -len
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=
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PS: Len can only qualify because of a health issue that is not his
back.
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Date: Fri, 19 May 2017 12:52:16 -0400
From: Nina X Singh <nxsingh@mit.edu>
To: apo-minutes <apo-minutes@mit.edu>
Subject: Minutes from last week 5/10 (sorry sami)
CAPS
SMART (Specific Measurable Attainable/Achievable Relevant Timely)
* Leadership
+ Good
o a lot of people involved in leadership and taking care of th=
ings independently
o fun ideas for chapter
+ To Improve
o need to define what being a pc means
o at exec figuring out when someone will be very busy would be=
helpful
o officers available for transitioning meetings=C2=A0
o joint exec comm meeting before ibanquet and after elections
o plan a proposed calendar=C2=A0
o transition meeting right then and there
+ SMART Goals
o At every meeting officer reports shall include updates on th=
e position, updates on how the person is doing on the
said position (more personal), updates on what help they nee=
d
o Chapter Meetings: officers say =E2=80=9Ci need help ___ =
kind of help with ___ event=E2=80=9D and get volunteers at the meetings
itself
o Develop an action plan for when exec members become overwhel=
med and stop communications
o For transitions
o give all brothers access to the google drive
o Develop a transition template for all officers to fill o=
ut by the end of the semester
# Things you wished you knew at the beginning that you=
know now
# Make sure this transition form is filled out before =
elections in future semesters
o Arrange for a post elections transition exec meeting by =
the end of Fall 2017=C2=A0
* Fellowship
+ Good
o fun and good frequency
+ To Improve
o attendance low bc of problems with communication and schedul=
ing
+ SMART Goals
o At least 3 different types of fellowship events each semeste=
r
o at least 1 that gets us off campus
o At least 2 fellowship events a month
o At least 1 inter-chapter fellowship per semester
o All of the fellowships in a month cannot occur on the same d=
ay of the week and time of day
* Service
+ Good
o enough events
o events went smoothly
o weekend service events
o more variety and communication of service=C2=A0
+ To Improve
o More service and more service availability
o More spread out
o Schedule semester at the very beginning (reg day meeting)
o first month just have service events (planned during sum=
mer)
o modify schedule from there based on semester
+ SMART Goal
o Having 2 service events planned for the first month before t=
he semester starts=C2=A0
o independent of rush events
o Have an email reminder about service events at least a week =
before and 24 hours before sign up deadline
o Have SVP check in with PC for an event at least 48 hours bef=
ore an event to make sure everyone knows what=E2=80=99s going on
o PCs should keep independent lists of people at events that e=
veryone can view (helps encourage people to sign up)
* Big Projects
+ Good
o things figured themselves out
o chapter very involved in this event=C2=A0
o brothers got lots of emails out about auction items and =
got lots of nice things
+ To Improve
o calendar planning so that projects not close together and ca=
n have people invested early
o talent show was divorced from exec committee and so not regu=
larly checking in on this=C2=A0
o should we do talent show for fundraising or for a different =
reason (e.g. service to the campus)
o Bookex=C2=A0
o organize drop off for this semester
# have people in the office at all times so people can=
drop off books and you can fill out forms=C2=A0
# rooms are already reserved for the next 2-3 years
o in the fall we have to commit to selling books the first=
week of the semester (overlaps with rush) and figuring
that out with setup and cleanup
# certain inactive will work hours=C2=A0
o Bookex is a good opportunity for rush pubbing=C2=A0
+ SMART Goal
o Over the summer find a way to have rush tied into Bookex=C2=
=A0
o Investigate over the summer how we can add MBU as a big serv=
ice project to be finalized by mid fall 2017
o Talent Show fate and/or committee chair will be decided upon=
by Oct 31=C2=A0
* Chapter Commitment, Membership, Retention
+ Good
o Retention pretty good
o People seem kind involved (pretty good turn out relative to =
size)
o Strong correlation between communication and commitment/atte=
ndance
+ To Improve
o it=E2=80=99s okay to say no
o make fulfilling basic responsibilities should be enough (mee=
tings, service, fellowship) so that people are okay with
saying no
o still make sure to hold to commitments=C2=A0
o more important that people come to service and fellowship (a=
bove meetings)
o food is good at meetings
o can order food or have people make food=C2=A0
o set tentative day at iBanquet
o evening exams can interfere with meeting times
o consider what are likely to be bad times for pledges
o each officer should take care of their own portion of requir=
ements
+ SMART Goal
o There will be food at every chapter meeting. People are free=
to volunteer to cook and get service hours for it. The
AC is in charge of making sure someone is ordering food.=C2=
=A0
o Officer/VP should keep APO online updated
o has a list on APO online and email to PC as a reminder t=
o check in
o PC tells the officer who actually came to the event by 4=
8 hours after event=C2=A0
o Officer uploads to APOonline within 48 hours=C2=A0
o PVP will update members as to their status on requirements a=
t mid semester
* Pledging and Rush
+ Good
o good rush organization and scheduling=C2=A0
o pledge program also good
+ To Improve
o big little program not as involved, would like to see more
o getting people to come to rush events still hard=C2=A0
o publicity for rush not super effective=C2=A0
+ SMART Goals
o Bigs will receive multiple reminders throughout the semester=
about their expected roles.=C2=A0
o Have at least one pre-Big/Little pairing event=C2=A0
o Rush publicity
o postering
o at least 2 personal invites per brother
# chocolate bar idea=C2=A0
o facebook presence=C2=A0
o activities midway
# have a cool gimmick (mini printing press, paracord b=
racelets)=C2=A0
o REX
# grilling event for REX
o 15 people on the rush email list per semester
o 10 pledges per semester
o Have a rush chair
* Other
+ Good
o improved communication through FB chat
+ To Improve
o Define what a PC is=C2=A0
o meetings and visual aids
o fun slides as exec reports=C2=A0
o having dates on slides to make it easy to visualize ever=
ything
o reassess exec positions needed in bylaws
o not having laptops (except for ac and pres)
o Silk Screening
o actually putting the design on t-shirts not that time in=
tensive
# can do this during a pledge meeting
o making the screen is time consuming
o Printing Press
o Len can only test, he can=E2=80=99t teach bc of his back
o Ellen, Lori, Keshlam, Benazeer
o Advisor
o need another faculty advisor before november
+ SMART Goals
o looking into tools to help people keep track of events
o First 3 chapter meetings in the fall semester with ppt slide=
s
o Have a basic silk screening tutorial at a pledge meeting
o Get a new faculty advisor by November
o Set up informal =E2=80=9Cgetting to know you=E2=80=9D meetin=
g with current faculty advisor in spring
o Define a PC definition by the first chapter meeting in the f=
all
o Have 2 exec meetings over the summer to address summer goals
o Have exec members review bylaws and determine amendments to =
exec position section by the end of summer
o Discuss retreat over winter break
o Discuss attendance at conclave and LD day
* Communication
+ measuring responses to emails=C2=A0
+ communication expected from officers
o officers email out about position regularly=C2=A0
o action item breakout=C2=A0
+ using large font if there=E2=80=99s a lot of information
+ have exec updates on slides for visual people
+ have=C2=A0
+ SMART Goals
o AC sends out action items email following each chapter/exec =
meeting separate from the minutes
o Officers should send out weekly updates to actives about upc=
oming events=C2=A0
o Have visual presentation of dates and events for meetings=C2=
=A0
o
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