[17402] in APO News
Exec minutes 4/26
daemon@ATHENA.MIT.EDU (Claire M Simpson)
Fri Apr 28 17:01:58 2017
From: Claire M Simpson <csimps@mit.edu>
To: apo-minutes <apo-minutes@mit.edu>
Date: Fri, 28 Apr 2017 21:01:34 +0000
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> 4/26 Exec Meeting
> Attendance: Nina, Will, Sami, Claire
> Advisors: Ellen
>=20
> Reimbursements:
> Will has $450 out still and would like it to be reimbursed
> Will will send Nina more info and she will try to figure some of it =
out
> Sami needs receipts from Victor for Talent Show concessions
>=20
> SVP:
> Thursday: Prison Books PC=92d by Nina
> Saturday: Earth Day PC=92d by Claire
> Wilbur will send Claire a list of attendees
>=20
> FVP:
> dinner this Friday
>=20
> Talent Show Wrap-up:
> People who got non-physical auction items need to be connected with =
the providers of the items (Sami can do it)
> PSC Grant (concessions, entertainment license, setting up ticketing on =
atlas)
> Sami needs receipt from Victor to get the grant money (Nina will email =
Victor)
> Debrief - during chapter
> subject: do we want to do this again? if so, how to make it more =
manageable, how to spread out the work? how to make sure people are =
there?
> with the chapter or the committee? the chapter should be thinking =
about these questions, should talk about this at the next chapter =
meeting
> Sami=92s thoughts (paraphrased): show was long enough, night went =
well, but there weren=92t enough people. we need to have a cross section =
of the MIT population involved (didn=92t have enough publicity - =
something we as a chapter should work on in general and should talk =
about it at CAPS). maybe we should call it something besides a talent =
show? may not need entertainment license next year
> Sami=92s potential vision for future TS: in a smaller space like the =
Mezz Lounge/Coffeehouse/20 Chimneys, get the space early, get someone =
who knows how to to the tech stuff to help, fewer/better/homemade =
snacks, more support for the person running the show, publicity
> Will need to maintain contact with the theater organizations after =
Sami leaves if we continue TS
> Sami can do a transition meeting with whoever will take over on/after =
May 19
> Nina=92s vision: more physical items and art on auction, more support =
for whoever runs TS next year
> Shoutout to Michael and Victoria for being really helpful!
> Will contacted Liz about talking about large events in general at CAPS
> Money matters
> submit cash deposit=20
> Sami needs account number for techcash ($5!!!)
> not sure if atlas is worth it next year - google form+venmo+cash+maybe =
tech cash reader seem good enough
> vote on donating $1500 next chapter meeting
> Eventually: go to Bank of America, deposit the money, withdraw the =
$1500, go to SAO, fill out form: Donations to Charitable Organizations
>=20
> Steak Fry
> Beautiful food, very relaxing after the Talent Show
> Thank you Lori!
> Still need to reimburse Lori - Vicki=92s looking into it (ordinary =
expense request through SAO)
> Should time it better next year (not next to big events)
> Give notice to the alums a month in advance (not FB - email)
> We should make it clear that this is under the jurisdiction of the FVP
>=20
> BookEx
> Nina will contact Vicki and Victor about BookEx things
> Sami will get code to send emails automatically
>=20
> Trash to Treasure
> we pick up donations, we box them and put them in trucks
> Nina will talk about this next chapter
>=20
> Upcoming chapter:
> DSKs
> Nominations for upcoming nominations
> the various things scattered above
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-webkit-nbsp-mode: space; -webkit-line-break: =
after-white-space;"><blockquote type=3D"cite"><span style=3D"font-size: =
13px;">4/26 Exec Meeting</span><div style=3D"font-size: =
13px;">Attendance: Nina, Will, Sami, Claire</div><div style=3D"font-size: =
13px;">Advisors: Ellen</div><div style=3D"font-size: =
13px;"><br></div><div style=3D"font-size: =
13px;">Reimbursements:</div><div style=3D"font-size: 13px;"><ul =
class=3D""><li>Will has $450 out still and would like it to be =
reimbursed</li><ul><li>Will will send Nina more info and she will try to =
figure some of it out</li></ul><li>Sami needs receipts from Victor for =
Talent Show concessions</li></ul><div><br></div></div><div =
style=3D"font-size: 13px;">SVP:</div><div style=3D"font-size: 13px;"><ul =
class=3D""><li>Thursday: Prison Books PC=92d by Nina</li><li>Saturday: =
Earth Day PC=92d by Claire</li><ul><li>Wilbur will send Claire a list of =
attendees</li></ul></ul><div><br></div></div><div style=3D"font-size: =
13px;">FVP:</div><div style=3D"font-size: 13px;"><ul class=3D""><li>dinner=
this Friday</li></ul><div><br></div></div><div style=3D"font-size: =
13px;">Talent Show Wrap-up:</div><div style=3D"font-size: 13px;"><ul =
class=3D""><li>People who got non-physical auction items need to be =
connected with the providers of the items (Sami can do it)</li><li>PSC =
Grant (concessions, entertainment license, setting up ticketing on =
atlas)</li><ul><li>Sami needs receipt from Victor to get the grant money =
(Nina will email Victor)</li></ul><li>Debrief - during =
chapter</li><ul><li>subject: do we want to do this again? if so, how to =
make it more manageable, how to spread out the work? how to make sure =
people are there?</li><li>with the chapter or the committee? the chapter =
should be thinking about these questions, should talk about this at the =
next chapter meeting</li><li>Sami=92s thoughts (paraphrased): show was =
long enough, night went well, but there weren=92t enough people. we need =
to have a cross section of the MIT population involved (didn=92t have =
enough publicity - something we as a chapter should work on in general =
and should talk about it at CAPS). maybe we should call it something =
besides a talent show? may not need entertainment license next =
year</li><li>Sami=92s potential vision for future TS: in a smaller space =
like the Mezz Lounge/Coffeehouse/20 Chimneys, get the space early, get =
someone who knows how to to the tech stuff to help, =
fewer/better/homemade snacks, more support for the person running the =
show, publicity</li><li>Will need to maintain contact with the theater =
organizations after Sami leaves if we continue TS</li><li>Sami can do a =
transition meeting with whoever will take over on/after May =
19</li><li>Nina=92s vision: more physical items and art on auction, more =
support for whoever runs TS next year</li><li>Shoutout to Michael and =
Victoria for being really helpful!</li><li>Will contacted Liz about =
talking about large events in general at CAPS</li></ul><li>Money =
matters</li><ul><li>submit cash deposit </li><li>Sami needs account =
number for techcash ($5!!!)</li><li>not sure if atlas is worth it next =
year - google form+venmo+cash+maybe tech cash reader seem good =
enough</li><li>vote on donating $1500 next chapter =
meeting</li><li>Eventually: go to Bank of America, deposit the money, =
withdraw the $1500, go to SAO, fill out form: Donations to Charitable =
Organizations</li></ul></ul><div><br></div></div><div style=3D"font-size: =
13px;">Steak Fry</div><div style=3D"font-size: 13px;"><ul =
class=3D""><li>Beautiful food, very relaxing after the Talent =
Show</li><li>Thank you Lori!</li><li>Still need to reimburse Lori - =
Vicki=92s looking into it (ordinary expense request through =
SAO)</li><li>Should time it better next year (not next to big =
events)</li><li>Give notice to the alums a month in advance (not FB - =
email)</li><li>We should make it clear that this is under the =
jurisdiction of the FVP</li></ul><div><br></div></div><div =
style=3D"font-size: 13px;">BookEx</div><div style=3D"font-size: =
13px;"><ul class=3D""><li>Nina will contact Vicki and Victor about =
BookEx things</li><li>Sami will get code to send emails =
automatically</li></ul><div><br></div> Trash to Treasure</div><div =
style=3D"font-size: 13px;"><ul class=3D""><li>we pick up donations, we =
box them and put them in trucks</li><li>Nina will talk about this next =
chapter</li></ul><div><br></div></div><div style=3D"font-size: =
13px;">Upcoming chapter:</div><div style=3D"font-size: 13px;"><ul =
class=3D""><li>DSKs</li><li>Nominations for upcoming =
nominations</li><li>the various things scattered =
above</li></ul></div></blockquote><div><br></div></body></html>=
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